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PPS Free Trial
Book a demo
PPS Free Trial
Built for UK aesthetic clinics

Less admin.
More artistry.

PPS is practice management software built for aesthetic medicine — consultations, digital consent, clinical photography, treatment records and stock control, all in one secure platform.

Start free trial Book a demo
Unlimited*
Clinical images
stored securely
Free AI Notes.
PPS Scribe access
built in
GDPR.
UK-hosted &
fully compliant
Treatment record · Ref #1042 Consented
Treatment Dermal filler · Lips
Product Juvéderm Volift
Batch no. JX8834
Expiry 06/2027
✓
Consent signed
Stored to record · 2s ago
The complete patient journey

From first booking to ongoing aftercare

Every stage of the treatment journey, connected — so nothing gets lost between the consultation, the treatment room and the follow-up.

Before the appointment
Patients arrive ready
  • Online booking through your website
  • Deposits or full payment taken upfront
  • Medical questionnaires & consent completed in advance
During the consultation
Every detail on record
  • Custom consultation templates per treatment
  • Products, batch numbers & expiry logged
  • Clinical images and annotations captured
After treatment
Care that continues
  • Automated follow-ups at custom intervals
  • Treatment packages & remaining sessions tracked
  • Targeted SMS & email aftercare communications
Clinical photography

Securely capture, store and manage before-and-after images

Clinical photography plays a central role in aesthetic medicine — documenting outcomes, monitoring progress and supporting consultations. PPS keeps every image connected to the patient record, in the cloud, off personal devices.

  • Upload unlimited images, *subject to fair usage policy
  • Link photographs directly to consultations and treatments
  • Annotate images to highlight treatment areas
  • Compare images side by side over time
See Chat to our team to see images in action →
Ref #1042 · Lip filler 4 images
Before · Wk 0
After · Wk 0
Review · Wk 2
Review · Wk 6
⤢
Compare & Track
Wk 0 vs Wk 6
Consent · Dermal filler (lips) Step 3 of 3
✓ Medical history reviewed
✓ Risks & aftercare explained
✎ Awaiting signature
✓
Form completed online
Before appointment
Digital consultations & consent

Consent and consultation, without the paperwork

Every treatment carries its own considerations. PPS lets you build fully customisable digital forms for registration, medical questionnaires and treatment-specific consent — completed online, before the patient even arrives.

  • Custom consent forms per treatment type
  • Digital signatures captured and stored automatically
  • Patients complete forms before their appointment
  • Full consent history accessible at any time
Find out more about digital consent →
Stock management

Track every product, batch and expiry with confidence

From injectables to retail skincare, PPS gives you full visibility of what you have, where it's stored and when it expires — with clinical and retail products managed side by side.

  • Batch numbers, expiry dates and suppliers recorded
  • Cost prices, selling prices and profit margins tracked
  • Injectables, consumables and retail products together
  • Full visibility across multiple clinic locations
Chat to our team about stock management in PPS →
Stock · Injectables Live
Juvéderm Volift JX8834 18 units
Botox 100u BT2291 6 units
Profhilo PF0417 2 units
!
Low stock alert
Profhilo · 2 units left
New feature

Consultation notes in seconds.
Meet PPS Scribe AI.

Scribe listens to your consultation and generates structured notes automatically — reviewed and saved to the patient record with a single click. No dictation. No copy-pasting.

Explore PPS Scribe
5hrs+
saved per week
30s
to generate notes
1 click
save to PPS
What's included

Everything your aesthetic clinic needs

PPS covers the full clinical and operational workflow — from the moment a patient books online to reporting on your busiest treatment of the month.

01
Custom consultation templates
Build templates specific to each treatment, capturing exactly the information your clinic needs.
02
Digital consent & signatures
Treatment-specific consent forms with digital signatures, stored automatically to the patient record.
03
Online registration & medical history
New and existing patients complete forms online before they arrive, reducing in-clinic admin.
04
PPS Scribe AI
AI-assisted consultation notes — Scribe listens and generates structured notes ready to review and save.
Learn about Scribe →
01
Online booking with payments
24/7 self-booking via your website, with deposits or full payment taken at the point of booking.
Explore online booking →
02
Integrated payments
Take card payments in clinic and online, with automatic reconciliation against invoices.
03
Automated reminders
Reduce missed appointments with SMS and email reminders, customised by treatment type.
04
Treatment packages
Create pre-built or personalised packages and track sessions, usage and payments through each course.
01
Clinical photography
Securely store, annotate and compare before-and-after images directly within the patient record.
02
Detailed treatment records
Products, batch numbers, expiry dates and quantities logged against every treatment automatically.
03
Stock management
Track injectables, consumables and retail products with full batch and expiry traceability.
04
Multi-location stock control
Visibility of stock levels and movements across every clinic location, in one place.
01
Reporting & insights
Revenue by treatment, practitioner performance, product profitability and stock value at a glance.
02
Role-based permissions
Control exactly what each user can see and do, across single or multi-site organisations.
03
Audit trails
Time and date-stamped activity records for every consultation, treatment and record change.
04
GDPR & secure cloud storage
Patient records, images and consent stored securely in the cloud, fully GDPR compliant.
Who uses PPS

From independent practitioners to multi-site organisations

PPS scales with your practice — whether you're treating patients solo, growing a team, or running clinics across multiple locations.

Solo practice

Independent practitioners

Everything needed to manage patients, consultations, treatment records, payments and follow-ups from one easy-to-use system.

Growing clinics

Growing aesthetic clinics

Manage multiple practitioners, treatment rooms and services while maintaining consistent processes and accurate patient records.

Multi-site

Multi-site organisations

Manage multiple locations, control user permissions, monitor performance and maintain visibility across the whole business.

Frequently asked questions

Common questions about PPS for aesthetic clinics

Yes. PPS allows practitioners to securely store clinical images within patient records. Images can be uploaded directly from devices, linked to consultations, annotated and reviewed over time — stored securely in the cloud rather than on personal devices.
Yes. PPS allows clinics to record product information including batch numbers, expiry dates and quantities used as part of treatment records, helping maintain detailed documentation of products used during patient treatments.
Yes. Clinics can create custom online forms that patients complete before appointments, including registration forms, medical questionnaires and treatment-specific consent. Completed forms and digital signatures are stored securely within the patient's record.
Yes. PPS includes an online booking system that integrates into your website. Clinics can control which treatments are available, manage practitioner availability and take deposits or full payments during booking.
Yes. PPS includes stock management tools to track products, quantities, batch numbers, expiry dates, suppliers, costs and profit margins — for treatment products, consumables and retail products alike.
Yes. Clinics can create treatment packages and courses, either pre-built or personalised for individual patients, tracking sessions completed, remaining appointments and payments throughout.
Yes. PPS Scribe uses AI to help practitioners create consultation notes more efficiently, reducing administration time while maintaining detailed treatment documentation.
Yes. PPS suits solo practitioners as well as growing clinics and larger organisations — the system adapts as your clinic grows, letting you add users, locations and workflows as requirements change.

Ready to see PPS in your aesthetic clinic?

Try PPS free for 30 days — full access, no payment details needed. Or book a discovery call and we'll walk you through how it fits your workflow.

Start free trial Book a demo
30-day free trial · No credit card required · Cancel anytime

Not sure which plan suits your clinic?

Plans scale from solo practitioners through to multi-site organisations — pick the level of team, location and feature access your clinic needs.

View pricing →

Switching from another system?

We support data migration and onboarding, including imports from paper records and other platforms.

Learn about switching →

Have a question?

Our team is happy to help before you commit to anything.

Contact us →
PPS is built in the UK, GDPR compliant, and cloud-hosted with UK data storage — trusted across aesthetic medicine and other healthcare disciplines.