Straightforward pricing for private practice management software

PPS pricing starts from £16.80 per user, per month with PPS Express, our essentials practice management package covering scheduling, clinical notes, billing and reporting. PPS, our advanced package, starts from £50 per month for your first user plus £25 per additional user, adding room and location management, extensive reporting and more. PPS Onsite, our offline/local-installation option, starts from £35 per month plus £15 per additional user. PPS Scribe AI, our AI clinical notes assistant, is included free with every PPS account, with advanced usage available from £12 per month. All prices are subject to UK VAT where applicable.

No. Prices shown on this page are exclusive of VAT, which is added where applicable. We don't build VAT into the listed price because a number of our clients aren't subject to UK VAT.

PPS offers three core packages: PPS Express, our essentials practitioner-first package from £16.80 per user, per month; PPS, our advanced package from £50 per month for your first user plus £25 per additional user, adding room and location management, waiting list management, third-party billing and more; and PPS Onsite, our offline/local-installation option from £35 per month plus £15 per additional user. PPS Scribe AI, our AI clinical notes assistant, is included free with every PPS account, with advanced usage available from £12 per month.

PPS Express is our essentials, practitioner-first practice management package, starting from £16.80 per user, per month, with no long-term contract. It covers scheduling, clinical notes, integrated payments, online client forms and reporting — everything a solo or small practice needs as a standalone system, or every practitioner's user account alongside PPS at HQ in larger, multi-site organisations.

PPS Express is our essentials, practitioner-first package — scheduling, clinical notes, integrated payments, online client forms and reporting. It works well as a standalone system for solo and small practices, or as every practitioner's user account alongside PPS at HQ for larger, multi-site organisations. PPS is our advanced package: everything in PPS Express, plus room and location management, waiting list management, third-party billing, marketing tools, custom treatment forms and an extensive reports suite. You can switch between packages, or mix and match both, at any time.

As a benchmark, pricing for private practice management software in the UK typically ranges from around £15 to £50+ per user, per month, varying by practice size, number of users, and — most importantly — which features are included as standard rather than charged as separate add-ons. It's worth checking whether billing, clinical notes, online booking and reporting are bundled into the core price or sold on top. PPS's core practice management packages start from £16.80 per month, with clinical notes, billing, scheduling and reporting included as standard.

Rather than competing on the cheapest headline price, PPS is built so scheduling, clinical notes, billing and reporting are included as standard on every package — so you're less likely to be paying extra for the basics further down the line. Packages start from £16.80 per user, per month, with no long-term contract, which keeps total running costs competitive even where a rival's starting price looks lower.

PPS doesn't charge per person you add to the system, so you can set up as many named users as you need at no extra cost. Instead, pricing is based on concurrent usage — you only pay for the number of people using the system at the same time, not your total headcount. This works well for part-time staff, shift patterns or locums, since not everyone is logged in at once.

Yes, you can change your PPS package at any time and updates take effect straight away. All PPS solutions are designed to work together, so you can mix and match — for example adding PPS Scribe AI access for specific users — without having to move everything over or start again.

Yes. PPS runs on a rolling monthly subscription with no long-term contract. You can cancel at any time — we just ask for 30 days' notice.

PPS Scribe AI, our AI clinical notes assistant, is included free with every PPS account for up to 3 consultations a week per practitioner. If your caseload needs more, advanced usage is available from £12 per month per practitioner, with paid tiers scaling up to unlimited consultations.

Yes, your 30-day free trial includes full access to all features in your chosen PPS package, so you can properly test it in a real working setup before deciding — no card required.

Every PPS subscription includes UK-based support, personalised onboarding and unlimited free online training as standard, at no extra cost — including on PPS Express, our entry-level package.

Yes. PPS is designed for healthcare environments and includes secure data handling, controlled access, and extensive automated backups, including optional online backup for PPS Onsite. Rushcliff, PPS's provider, holds Cyber Essentials certification, and PPS's data centres are certified to ISO 27001, 27017, 27018 and 27701. Read more about security →

Yes. PPS includes a range of GDPR-supporting features as standard, including time and date-stamped audit trails, individual user access controls, data processing settings and data export options. Rushcliff holds Cyber Essentials certification, and the data centres PPS runs on are certified to ISO 27001, 27017, 27018 and 27701 and are GDPR compliant — giving you a secure, audited foundation to meet your own practice's data protection obligations.

Yes. If you're using PPS or PPS Express online, extensive server and file-level encrypted backups run daily with a 14-day retention policy, stored across two different remote servers for added protection. On top of hourly and daily backups, the whole server is replicated every 30 seconds to a second data centre, so service continues even in the event of catastrophic failure. PPS Onsite, our offline/local-installation option, includes this same online backup as an optional add-on for practices that want it alongside their local backups.

Yes. If you're running a larger organisation, multiple sites, or need a custom setup, get in touch and we'll build a plan around your practice.