Multi-site clinic software with one view across every location
PPS gives clinic groups one system for every site: each location's diaries, rooms and reception, consistent forms and templates, insurer billing, and reports that show the whole group or a single clinic.
- Concurrent-user pricing
- Permissions by location
- Dedicated account management
Clinic operations software for the whole group, from HQ to the treatment room
As a clinic group grows, the hard part is keeping every site working the same way. PPS gives head office, site managers, practitioners and finance their own tools, all working from the same patient records.
See the group, or one clinic
Compare locations, spot problems early and report to owners or investors without stitching spreadsheets together.
- Reports broken down by location
- Favourite reports for each site's KPIs
- Data audit tools
Run each clinic smoothly
Reception sees every practitioner and room at their site and fills short-notice gaps before they cost money.
- Diary overview, rooms and equipment
- Waiting lists and staff scheduling
- Online booking and self check-in Add-on
Same standards, any site
Clinicians working across sites, or off site at clubs and events, keep the same notes, forms and templates in the browser.
- Shared form and template library
- Access set by location and department
- PPS Scribe AI notes, free to start
Billing at group scale
Invoice patients, insurers and contracts across every location, and see what's outstanding in one place.
- Insurer and third-party billing
- Dojo card payments at every reception
- Xero and accounting software export
Multi-location clinic management, from head office to every practitioner
PPS runs the group and each site. Practitioners can work in PPS directly or in PPS Express, the practitioner-first version, in the browser on any device. Both are on one concurrent-user price.
Set the standards
PPS
- Reports across the group, broken down by location
- Permissions by role, location and department, plus 2FA
- Treatment charges, forms and templates set once
- Insurer billing, with optional Healthcode
Run the day
PPS
- Diary overview of the site's practitioners and rooms
- Waiting lists, rooms and equipment
- Card payments at reception with Dojo
Treat anywhere
PPS or PPS Express, chosen per user
- Their own diary and notes, on any device
- Online forms completed before arrival
- Custom automations in PPS Express
Rooms, locations and group sessions can also be managed in PPS Express when it's used alongside PPS.
Choosing practice management software for a growing clinic group
What a clinic group needs from its software changes as it adds sites. If you're planning to grow, choose a system for the group you'll be in two years, not the one you are today.
One patient record, wherever they're seen
Patients move between sites and practitioners cover more than one clinic. Separate systems per site mean duplicate records and lost history.
The same standards in every clinic
New sites should open with the same treatment charges, forms and note templates, and staff should only see their own site and department.
Reporting and controls investors expect
Owners and investors want location-level KPIs, audit trails and a supplier that will pass procurement and security reviews.
Hampden Sports Clinic
- Hampden Park, Glasgow
- University of Glasgow
- University of Strathclyde
How Scotland's leading sports injury clinic runs three sites, and work off site, on PPS
Hampden's physiotherapists, podiatrists, sports scientists and doctors work across a main clinic, two satellite clinics and sports events, universities and clubs. PPS keeps the same records, forms and billing behind all of it.
- Access tailored to each role, so practitioners see notes and forms while admin handles billing
- Custom forms standardise data capture across departments
- Insurer billing and Healthcode claim files for 200+ invoices a month
Built to pass a larger organisation's checks
Bigger groups and organisations need to know where data lives, who can see it and how the system connects to the rest of their tools. Here's what your IT and procurement teams will ask about.
Cyber Essentials
ISO 27001 certified data centres.
Permissions & 2FA
Access set by role, location and department, with two-factor authentication.
Data audit & GDPR tools
Audit tools, plus options like excluding a client from processing.
PPS Online or PPS Onsite
Cloud-based in the browser, or installed on your own computers.
PPS API
Connect PPS to your own systems and reporting tools. API details
Dedicated account management
A named contact for larger clients, plus free training for every member of staff.
Pricing that grows with concurrent users, not headcount
Add every member of staff at every site, including part-timers and locums, and pay only for the number of people logged in at the same time. Monthly, with no long-term contract.
For the first user, then £25 per additional concurrent user. Rooms, locations, insurer billing, stock and the full reports suite.
For practitioners' diaries, notes, forms, reminders, custom automations and card payments, in the browser on any device.
Rolling out to many sites or a large team? Larger clients get dedicated account management, and we'll plan onboarding and training with you.
Email sales@rushcliff.comFrom a tailored demo to every clinic live
Moving a whole group onto new software works best one step at a time. We'll help you plan it around your clinics, not the other way round.
See it with your own setup
Book a demo built around your locations, disciplines and the reports you need, with time for your team's questions.
Book a demoPilot it at one site
Use the 30-day free trial with one clinic's team, with full access and no card. Moving from another system? We'll talk you through it.
Switching softwareRoll out site by site
Personalised onboarding sets up each location's rooms, charges and forms, and every member of staff gets free online training.
Start your free trial
FAQs for multi-location clinics
Multi-site clinic software, also called multi-location clinic management software, runs several clinics from one system. Each site keeps its own diaries, rooms and reception, while patient records, forms, billing and reporting are shared across the group. PPS is built for clinic groups that want every location working the same way.
Look for one patient record across sites, a diary overview for each location, consistent forms and templates, permissions by location and role, reporting for each location and the whole group, and pricing that doesn't charge a full licence for every part-time colleague. Investor-backed groups should also check security certifications, audit tools and an API.
Yes. PPS reports can cover the whole group or be broken down by location, so head office can compare clinics and each site manager can see their own figures. Save the reports you use most as favourites for location-based KPIs at a glance, and use custom dashboard charts to see key figures when you log in. Explore reporting.
PPS starts from £50 a month for the first user and £25 for each additional user, and PPS Express starts from £16.80 per user, per month. Both are priced on concurrent usage, so you can add every member of staff across every site and only pay for the number of people logged in at the same time. Prices exclude VAT where applicable, and larger organisations can contact sales@rushcliff.com. See full pricing.
Yes. Locations and departments are part of PPS user permissions, so a site manager can be limited to their own clinic. Access can also be tailored to each role, from the data a user can see to the functions they can use, and two-factor authentication adds another layer of security. How we keep data secure.
Yes. PPS Online and PPS Express both run in the web browser, so practitioners can access their diary, notes and forms at any of your clinics, or off site at clubs, events and partner organisations, with the same records wherever they are.
No. You can choose the right solution for each user. PPS runs the group and each location, and practitioners can work in it directly or in PPS Express, the practitioner-first version, on any device. Both are priced on concurrent usage, whatever combination you choose.
Yes. PPS handles insurer, employer and other third-party billing, including split payments and excesses, and tracks what each one owes. Claims can be sent through our optional Healthcode integration, and accounts can be managed in PPS or exported to Xero and other accounting software. Billing and payments.
Both. PPS Online is cloud-based and accessed through the browser, which suits groups with several sites. If your organisation prefers software installed on its own computers, PPS Onsite is available from £35 a month plus £15 per additional user.
Yes. Book a demo and one of our team will walk you through PPS around your own locations, disciplines and reporting needs, and answer your team's questions. Larger clients also get dedicated account management. You can then pilot PPS at one site with a 30-day free trial. Book a demo.
See PPS running across your clinics
Book a demo built around your locations, or pilot PPS at one site free for 30 days with full access and no card.
30-day free trial · No credit card required · UK-based support