Clinical notes software for private practice
Write, dictate or let PPS Scribe AI draft your notes, then keep treatment forms, body charts, images and documents together in one secure client record, with online forms and telehealth built in.
- Free AI notes with PPS Scribe
- Online client forms
- 30-day free trial
Less time on admin
Treatment forms, dictation and AI-drafted notes cut the time between the end of a session and a finished note.
One complete client record
Notes, forms, images, documents and every interaction with your clinic live together in the client record.
Notes that fit your discipline
Treatment forms shaped around how you assess and treat, not a generic template, so notes stay consistent across your team.
From consultation to finished note in four steps
Clinical notes in PPS follow the way a session actually runs, so recording care never feels like a separate job.
Start the consultation
Open the appointment in your diary and start the consultation, with the client's treatment history and previous notes to hand.
Record notes your way
Type free text, dictate, complete a treatment form, or let PPS Scribe AI draft a structured note as you talk.
Add the detail
Annotate body charts and images, attach documents, and run a video consultation from the same screen when the session is remote.
Save, sign off and bill
Notes are saved to the client's treatment episode. Sign off completed forms to lock them, then bill the session and book the next visit.
Interactive tour of clinical notes in PPS Express: starting a consultation, treatment history, forms, attachments and completing the session.
Everything you need to record care properly
Flexible clinical record keeping for every part of the consultation, included in both PPS and PPS Express.
PPS Scribe AI writes the first draft, so you can focus on the client
PPS Scribe listens to your consultation and turns it into a structured, review-ready note in your client's PPS record. Nothing is saved until you approve it, and your data is never used to train AI models.
- Real-time transcription
- Discipline-specific note formats, including SOAP
- Review, edit, then save to PPS in one click
Advanced usage from £12/month
Explore PPS Scribe AICustomisable treatment forms
Consultation and treatment forms shaped around your discipline, from initial assessments to follow-ups.
- Free text, drop-downs, pain scales, checkboxes and radio buttons
- Consistent notes across your whole team
- Sign off completed forms to prevent further edits
Body charts & image annotation
Mark up body charts and clinical images directly in the consultation, so findings are visual and easy to compare over time.
- Annotate body charts during the session
- In PPS Express, take photos with your device camera and save them straight to the record
- Add headings and notes to images for later review
Treatment episodes & history
Group notes, forms and documents into treatment episodes and see the full picture of a client's care at a glance.
- Name each episode to group a course of care
- Full treatment history in the side panel
- Previous notes, forms and images to hand in every session
Dictation, documents & client log
Dictate when typing isn't practical, and keep letters, scans and reports with the client file.
- Dictate notes using your device microphone
- Attach letters, scans and medical records
- Client log of every treatment and communication
Paperwork done before your client walks in
Send online forms for clients to complete on their phone, tablet or computer before their appointment. Completed forms are saved to the client log in PPS, so you can review them before the session and your team spends less time on paper forms and phone calls.
Registration
New clients share their details before their first visit, instead of on a paper form or over the phone.
Pre-treatment assessment
Clients answer at home without time pressure, with details like current medications to hand.
Consent, with signatures
Clients read and sign consent forms online, and the signed form is kept in their client log.
Client feedback
Ask how a course of treatment went and collect feedback and surveys without chasing paper.
- Your details
- Health questions
- 3Consent
- Less paperwork and re-keying at reception
- Answers ready to review before the session
- Send forms from the diary, or automatically when a client books in PPS Express
- More accurate answers, filled in at home
Telehealth, connected to the record
Run remote consultations from PPS and record notes against the same client record as your face-to-face sessions, wherever your client is.
- Secure video
- Screen sharing
- On-screen messaging
- Easy access for clients
What's included in each product
Clinical notes work the same way in both. PPS adds more detail to the client record for clinics that manage referrers, insurers and GPs, and many clinics run the two together.
| Clinical notes feature | PPS Express | PPS |
|---|---|---|
| Consultation & treatment notes | ||
| PPS Scribe AI (free tier) | ||
| Customisable treatment forms | Built for you by our team | Build your own |
| Body charts & image annotation | ||
| Treatment episodes & history | ||
| Dictation | ||
| Documents & attachments | ||
| Client log | ||
| Online client forms | ||
| Telehealth | ||
| Custom profile fields | – | |
| Linked third-party contacts (GP, insurer, next of kin) | – |
Prescribe home exercise programmes from your notes
Access leading exercise libraries directly from the PPS consultation window, without switching systems.
Clinical notes for every kind of private clinic
From physiotherapy and podiatry to occupational health and aesthetic medicine, clinics use PPS to record assessments, treatments and outcomes in the format their discipline needs.
See who uses PPSClinical notes software FAQs
Clinical notes software lets healthcare practitioners record consultations, assessments and treatment plans digitally, and store them securely in each client's record. In PPS, clinical notes sit alongside the diary, online forms, documents and billing, so a client's full history is in one place, in both PPS and PPS Express.
Look for customisable treatment forms, body charts and image annotation, document attachments, treatment episodes with a full treatment history, online client forms, telehealth, secure user access controls and audit trails. AI note-taking is increasingly useful too: PPS includes PPS Scribe AI free for up to 3 consultations a week per practitioner.
Yes. In PPS you build and edit your own treatment forms with the built-in form builder, using question types such as free text, drop-down menus, pain scales, checkboxes and radio buttons. In PPS Express, our team builds custom forms for you, shaped around your discipline and workflow.
Yes. PPS Scribe AI drafts clinical notes in discipline-specific formats, including SOAP, from your consultation. You review and edit the draft, then save it to the client's PPS record in one click.
Yes. You can annotate body charts and clinical images directly within the consultation, add headings and notes for later review, and attach documents such as letters, scans and medical records to the client file. This is available in both PPS and PPS Express.
Yes. PPS Scribe AI drafts structured clinical notes from your consultation in real time. It is free for up to 3 consultations a week per practitioner, with advanced usage from £12 per month. You must get client consent before recording, nothing is saved until you approve it, and your data is not used to train AI models.
Yes. Physiotherapy clinics use PPS for assessments, treatment notes and outcomes, with customisable forms, body charts, treatment episodes and integrations with Wibbi, Rehab My Patient and Physiotools for home exercise programmes. PPS Scribe AI also drafts notes in discipline-specific formats.
Yes. PPS and PPS Express both let you send online client forms for registration, consent, pre-treatment assessments, surveys and feedback. Clients complete them at home before they arrive, and completed forms are saved to their client log in PPS, ready to review before the consultation.
Yes. Telehealth is included in both PPS and PPS Express. You can run secure video consultations with screen sharing and on-screen messaging, with easy access for clients, and record your notes against the same client record as your face-to-face sessions.
Yes. PPS includes individual user access controls, and completed notes and forms can be signed off to prevent further edits, with time and date-stamped audit trails. Rushcliff, the company behind PPS, holds Cyber Essentials certification, and PPS data centres are certified to ISO 27001, 27017, 27018 and 27701, with daily encrypted backups.
Related features
Try PPS clinical notes free for 30 days
Full access, no card required, with PPS Scribe AI included. Or book a demo and we'll show you clinical notes set up for your discipline.
30-day free trial · No credit card required · UK-based support