Student health, occupational
health & teaching clinics in one platform.
PPS brings appointments, clinical records, digital forms, permissions and reporting together in one secure system, built to support real patient care and clinical education side by side.
in one system
user permissions
fully compliant
Healthcare management designed for university environments
Whether supporting student healthcare services, staff occupational health teams or student-led teaching clinics, PPS provides a flexible platform designed to adapt to your specific requirements.
Student health services
Support healthcare teams responsible for looking after student populations, from intake through to follow-up.
- Registrations & intake management
- Appointments & consultations
- Digital medical records
- Automated student communication
Occupational health
Effective systems to support the health and wellbeing of your employees and staff teams across all campuses.
- Staff healthcare records
- Workplace assessments
- Secure document management
- Detailed activity reporting
Teaching clinics
Digital infrastructure for student-led clinics and supervised clinical education placements across multiple disciplines.
- Individual student user accounts
- Supervisor review & sign-off
- Professional record-keeping
- Full audit history of activity
Replace disconnected systems with a central healthcare solution
Universities often operate across multiple departments and locations. PPS replaces independent spreadsheets and fragmented diary systems with one secure, unified platform.
Cross-campus visibility
Get a complete overview of activity across different departments, locations and healthcare services in one system.
Powerful reporting tools
Monitor appointment numbers, practitioner activity, clinic utilisation and patient outcomes without manual data consolidation.
Unified governance
Remove the risks of disconnected data by maintaining all clinical records and audit trails in a single, GDPR-compliant environment.
Practical experience with professional oversight
Teaching clinics require a balance between giving students hands-on experience and ensuring appropriate supervision, governance and record keeping.
- Individual student user accounts with detailed permissions
- Controlled access to sensitive patient information
- Supervisor review and sign-off workflows for clinical notes
- Full audit history of every student and staff action
Student logs consultation
Clinical notes and treatment records are recorded under an individual student account.
Supervisor reviews the record
Permission-controlled review workflows allow educators to check and sign-off student documentation.
Sign-off & audit logged
Every action is time and date stamped against the user, ensuring full professional governance.
Manage large-scale student healthcare data
Handling healthcare information across large populations is simple with tools designed for efficient data handling and seamless cohort imports at the start of every term.
Core features for university healthcare
PPS covers the full workflow — from student registration and staff assessments to clinical records, reporting and secure governance.
Complete patient histories
Maintain consultation notes, treatment records and documentation for every patient type your service supports.
Supervisor sign-off
Give educators oversight of student clinical notes with permission-controlled review before records are finalised.
Individual user accounts
Detailed permissions per user, so staff and students only access information appropriate to their role.
Document management
Store referral letters, clinical images and healthcare documentation securely alongside patient records.
Appointment management
Manage healthcare appointments, availability and schedules across every service you run.
Online booking
Let students and staff book appointments online with a flexible, self-service booking system.
Multi-dept scheduling
Support multiple departments, locations and healthcare services within one unified diary view.
Automated reminders
Reduce DNA rates with automated appointment reminders via SMS and email.
Digital forms
Create custom forms for registrations, assessments, consultations and healthcare documentation.
Automated communications
Send targeted communications and health updates to specific student cohorts or staff groups.
Cohort data imports
Import new student cohorts efficiently at the start of each academic year from university systems.
Custom profile fields
Create fields specific to your university's patient categories and reporting needs.
User permissions
Control access levels so staff and students only see what is appropriate for their specific role.
Full audit trails
Every action within PPS is time and date stamped with user information for total visibility and governance.
Two-factor auth
Add an additional layer of security when users access the PPS platform across your campus.
GDPR compliance
Built-in tools and UK-based hosting designed to help universities manage healthcare data responsibly.
Less typing. More teaching
Meet PPS Scribe AI.
PPS Scribe uses ambient AI to listen to consultations and draft structured clinical notes instantly. Spend more time focused on student education and less time on documentation. .
Explore PPS ScribeCommon questions about PPS for universities
Modernise university healthcare management
From student health services and occupational health teams to teaching clinics and supervised placements, PPS helps universities manage healthcare securely and efficiently.
Special academic pricing
We understand the unique requirements of educational environments. Special pricing is available for universities and student-led clinics.
Discuss your requirements →Switching from legacy systems?
Our team supports data migration from disconnected spreadsheets, paper records, and other software platforms.
Learn about switching →Have a question?
Our specialist team is happy to help you configure PPS around your university structure.
Contact us →