PPS vs Cliniko: Choosing the Right Practice Management Software
Looking for an alternative to Cliniko? Compare PPS features, pricing and functionality to find the right practice management software for your healthcare business.
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Finding the right fit, not just a feature list
If you are comparing Cliniko and PPS, you are probably looking for a practice management system that helps you manage appointments, clinical records, client communication and the daily running of your healthcare practice.
Choosing the right software can be a big decision. While features and pricing are important, it is also worth considering how well a system fits your workflows, your team and the future needs of your clinic.
Rather than creating a simple feature-by-feature comparison, we have put together some guidance on the areas worth considering when choosing practice management software. So if you'd like some tips on how to find the right practice management software for you, stick around!
Why clinics choose PPS as a Cliniko alternative
Every clinic has different priorities, and there isn't a single "best" practice management system. However, many private healthcare providers choose PPS because of the way it combines powerful functionality, flexible pricing and personalised support.
Flexible pricing that grows with your clinic
When comparing Cliniko pricing in the UK, it is worth looking beyond the headline monthly cost. Cliniko charges per practitioner, which means your bill scales with every new user you add.
See PPS pricing in full →How does concurrent pricing compare?
PPS pricing is based on concurrent usage — meaning you only pay for the number of people logged in at the same time, not the total number of users on your account.
For larger clinics, part-time practitioners, locums and teams with staggered working hours, this can make a significant difference to the cost per month compared to per-practitioner models.
Whether you are evaluating Cliniko prices or comparing alternatives, it is worth factoring in how your costs will change as your team grows.
More included as standard
PPS includes clinical records, online booking, AI clinical notes, automation, invoicing and reporting within a single platform — helping clinics avoid relying on multiple third-party integrations.
Over 20 years supporting private healthcare
PPS has been developed alongside private healthcare professionals for more than two decades, helping clinics streamline administration, improve efficiency and adapt as their businesses grow.
Personal onboarding and unlimited free training
Moving to new practice management software can feel daunting. Every PPS customer receives personalised onboarding, unlimited free online training and ongoing support from our UK-based team.
AI clinical notes included
PPS Scribe is included as standard, helping practitioners create structured clinical notes in seconds while reducing administration time.
Ready to see how PPS compares? Try PPS free for 30 days — full access, no payment details needed. Or book a discovery call and we'll walk you through how it fits your workflow.
Start free trialHow to choose the right software for your clinic
With over two decades of experience supporting clinics of all shapes and sizes across multiple disciplines, here's our unbiased guidance on finding the right practice management software for your private healthcare practice.
Outline your requirements
The first step in finding the right practice management software for your clinic is identifying your specific needs. Take some time to consider existing pain points, whether it's appointment scheduling, secure data management, or convoluted billing processes. There's a huge range of clinic software out there to choose from! Having clear requirements helps you filter out the options that don't fit, leaving you with a manageable shortlist.
We offer online demos to help you decide if PPS is the right fit for your clinic's needs.
Opt for user-friendly interfaces
Keep it simple with an easy-to-use interface. It's important to find a software solution that makes life easier for you and your team. There will always be a degree of learning required when it comes to implementing a new clinic management system, but you shouldn't need to invest weeks into getting to grips with it if it is intuitive enough.
The best way to get a good feel for things is to give it a try! We offer free 30-day trials of PPS, giving you unlimited access to all features and functionality.
Customisation is key
No two clinics are the same. From your opening hours to how you manage the patient journey, the service you offer your clients is unique — it's imperative that your clinic management software is flexible enough to accommodate this.
Key customisation features to look out for:
- The ability to add your own branding (logo, etc)
- Customisable client forms (consent, new client registration etc.)
- Your own appointment reminders, booking confirmations and follow-up messages
- A flexible appointment diary reflecting locations, departments, rooms and multiple practitioners
- A customisable automation system that can take on daily tasks
We offer online demos where we can chat about your clinic and how PPS can support you. Check out our demo →
Consider integration and compatibility
Think about the tools and platforms your clinic already uses. Does the software integrate with your existing systems? Seamless integration with payment processors, accounting software, or patient communication tools can save you time and reduce manual work.
PPS integrates with a range of third-party tools and includes many features as standard that other platforms charge extra for. Explore PPS integrations →
Stay within budget — and understand what you're actually paying for
When evaluating how much Cliniko costs per month or comparing any practice management software, the headline price is rarely the full picture. Consider what is included as standard, what requires an add-on, and how the cost changes as your team grows.
What's included as standard?
Some platforms charge separately for features like online booking, clinical notes or reporting. PPS includes these within the core subscription.
How does pricing scale?
Per-practitioner pricing can become costly as your team grows. Concurrent usage pricing — like PPS — can be more cost-effective for larger or growing clinics.
Are there hidden costs?
Check for setup fees, data migration costs, training charges and integration fees before committing to any platform.
What does the contract look like?
Flexible monthly plans give you more freedom than long-term contracts. See PPS pricing →
Evaluate support and training
Good software is only as good as the support behind it. When comparing options, find out what onboarding looks like, whether training is included, and how responsive the support team is when things go wrong.
PPS customers receive personalised onboarding, unlimited free online training and access to a UK-based support team throughout their subscription.
Plan for growth
The right software today should still be the right software in three years. Think about how your clinic might grow — more practitioners, more locations, more services — and whether the platform you choose can scale with you without significant cost increases or workflow disruption.
Common questions about Cliniko and practice management software
How much does Cliniko cost per month in the UK?
How much does Cliniko cost per month in the UK?
Cliniko pricing in the UK is based on the number of practitioners using the platform. As pricing can change, we recommend checking Cliniko's website directly for their latest monthly costs and practitioner tiers.
When comparing Cliniko prices against alternatives, it is worth considering more than just the headline monthly figure. The total cost of your practice management software will depend on what features are included as standard, whether you need additional integrations, and how the price changes as your team grows.
PPS pricing starts from £16.80 per month and is based on concurrent usage rather than individual practitioners, which can make it a more cost-effective option for larger or growing clinics. See full PPS pricing →
Is Cliniko suitable for private healthcare clinics?
Is Cliniko suitable for private healthcare clinics?
What are the best Cliniko alternatives?
What are the best Cliniko alternatives?
Is PPS an alternative to Cliniko?
Is PPS an alternative to Cliniko?
What is the difference between PPS and Cliniko?
What is the difference between PPS and Cliniko?
Can I switch from Cliniko to PPS?
Can I switch from Cliniko to PPS?
What should I look for when choosing practice management software?
What should I look for when choosing practice management software?
See PPS in action
Most PPS clinics use both products together. Take an interactive tour of each to see how they fit your team's workflow.
PPS
The complete practice management platform for clinic administration, managers and HQ — appointments, records, billing, reporting and automation in one place.
PPS Express
The practitioner-facing app, built for clinical use at the point of care. Fast, intuitive and used by practitioners across clinics of all sizes — alongside PPS.
Not sure which applies to you? Book a 15-minute discovery call and we'll walk you through both.
Ready to see PPS in your clinic?
Try PPS free for 30 days — full access, no payment details needed. Or book a discovery call and we'll walk you through how it fits your workflow.