Clinic management software for your whole team, under one roof
From reception to the treatment room, PPS gives your clinic a diary overview of every practitioner, room and resource, insurer and third-party billing, card payments and the reports you need to run the business.
- 30 days free, no card
- Unlimited named users
- UK-based support
Private clinic software that works for everyone in the building
A clinic runs on more than appointments. PPS gives reception, practitioners, the owner and whoever does the accounts the tools they need, working from the same records so nothing gets re-typed or lost between them.
A diary that fills itself
See every practitioner and room at a glance, and fill gaps before they cost you.
- Diary overview across practitioners, rooms and equipment
- Waiting lists for short-notice gaps
- Online booking and self check-in Add-on
Their own diary, on any device
Each clinician can access their own diary and notes in the browser, wherever they are.
- Notes and treatment templates per discipline
- Online forms completed before arrival
- PPS Scribe AI notes, free to start
Easy to run, easy to measure
Manage the team day to day and see how the clinic, each room and each practitioner is performing.
- Full reports on revenue and utilisation
- Staff scheduling and user access controls
- Automated reminders and follow-ups
All your billing in one place
Invoice patients, insurers and contracts, and keep track of what's been paid and what's still owed.
- Insurer and third-party billing
- Dojo card payments at reception
- Stock management and Xero accounts export
How to choose clinic management software for a small clinic
Most clinic software can book an appointment. Once there's a team and more than one room, these three things decide whether a system saves your clinic time or creates more of it.
Every diary, room and resource at a glance
Double-booked rooms and phone calls between colleagues happen when reception can't see everyone's availability in one place. Look for a diary overview that shows practitioners, rooms and equipment together.
Billing beyond the patient in front of you
Clinics invoice insurers, employers and other contracts as well as self-pay patients. Check the system can bill a third party and track what they owe.
Pricing that suits part-time staff
A licence per named user gets expensive when associates work two days a week or locums cover holidays. Ask how a clinic with a mix of full-time, part-time and locum staff is charged.
What clinic management software costs with PPS
Both packages are priced on concurrent usage. Add every member of staff, including part-timers and locums, and pay only for the number of people logged in at the same time. Monthly, with no long-term contract.
For the first user, then £25 per additional concurrent user. Rooms, waiting lists, insurer billing, stock and the full reports suite.
For each practitioner's diary, notes, forms, reminders, custom automations and card payments, in the browser on any device.
AI clinical notes for up to 3 consultations a week per practitioner. Advanced usage from £12 a month.
From trial to a fully booked diary
Switching a whole team over is easier than it sounds. We help you set up, train your staff and go live when it suits the clinic.
Trial it with your team
Full access for 30 days, no card needed. Invite reception and a couple of practitioners to try a real week.
Start freeSet up rooms, prices and templates
Personalised onboarding helps you set up rooms, treatments, charges and forms. Moving from another system? We'll talk you through it.
Switching softwareTrain the team and go live
Free online training for every member of staff, then switch on online booking and let reminders run in the background.
Online booking
Rushcliff Ltd has developed PPS for private clinics for over 25 years, shaped by the practitioners who use it every day.
Built for private clinics, and still developed by the people who started it
PPS is used by clinics across physiotherapy, podiatry, osteopathy, aesthetics and more, in the UK and around the world. Your team gets personalised onboarding, free training and a support team that knows clinic life, with security built in from user access controls to two-factor authentication.
Read our client case studiesFAQs for single location clinics
Clinic management software, sometimes called clinical management software, is a single system that runs the day-to-day work of a private clinic: the appointment diary, patient records and clinical notes, invoicing and payments, reminders and reporting. PPS brings all of this together for clinic teams, with a diary overview of every practitioner and room, insurer billing and full reports.
The best software for a small clinic gives you a diary overview of every practitioner, room and piece of equipment, billing for insurers and other third parties as well as patients, reports the owner will actually use, and pricing that doesn't charge a full licence for every part-time colleague. PPS is built around those needs, with concurrent-user pricing, a 30-day free trial and UK-based support.
PPS starts from £50 a month for the first user and £25 for each additional user, and PPS Express starts from £16.80 per user, per month. Both are priced on concurrent usage, so you can add every member of staff, including part-time colleagues and locums, and only pay for the number of people logged in at the same time. It's a rolling monthly subscription with 30 days' notice, and prices exclude VAT where applicable. See full pricing.
Yes. Each practitioner has their own diary, and the PPS diary overview lets reception and the wider team see every practitioner, treatment room and piece of equipment in one view, so they can check who and what is free before booking. Waiting lists help you fill short-notice gaps.
Yes. With the online booking add-on, patients can book with any of your practitioners from your website at any time and pay as they book through an integrated Dojo payment screen. Bookings go straight into the clinic diary, and confirmations and reminders are sent automatically. Explore online appointment booking.
Yes. PPS integrates with Dojo, so you can take card payments at reception and have each payment recorded against the patient's visit, with no separate till or manual reconciling. Dojo payments typically reach your account within 24 hours. See our integrations.
Yes. PPS supports third-party and insurer billing, so you can invoice an insurer, employer or other organisation for a patient's treatment and track what each one owes. Claims can also be sent through our optional Healthcode integration. PPS can manage the clinic's accounts itself, or you can export them to Xero and other accounting software.
No. PPS runs the whole clinic, with rooms, waiting lists, insurer billing, stock and full reports, and practitioners can work in it directly. PPS Express is optional: some clinics add it for practitioners, and smaller teams that don't need rooms or insurer billing can start with PPS Express on its own and move to PPS later. Both are priced on concurrent usage.
Both. PPS Online is a cloud-based service you access through your web browser, and PPS Express also runs in the browser on any device. If your clinic prefers software installed on its own computers, PPS Onsite is available from £35 a month plus £15 per additional user. How we keep data secure.
PPS includes a full reports suite covering revenue, appointments, practitioner activity, outstanding invoices and other key performance indicators, so you can see how the clinic and each member of the team is doing. Custom dashboard charts put your key figures in front of you as soon as you log in. Explore reporting.
Run your whole clinic on PPS, free for 30 days
Full access for your team, no card required. Or book a demo and we'll show you how PPS fits the way your clinic works.
30-day free trial · No credit card required · UK-based support